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Receptionist

The Marbridge Foundation is currently seeking a full-time Receptionist/Administrative Assistant to join our Headquarters team. The administrative assistant reports to the Director of Human Resources and provides administrative, organizational, and communication support for multiple departments on campus, while maintaining an effective and efficient front office. Duties include fielding telephone calls, receiving and directing visitors, word processing, filing, faxing, ordering office supplies and maintaining the overall appearance of the Administration office area.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Answer incoming phone calls promptly and professionally, forward calls to the appropriate department and answer general inquiries
  • Greet and direct visitors to the appropriate location, including walk-in inquiries, appointments, and others
  • Sort and distribute mail daily, assisting in office mailings and coordinate shipping and receiving of Fed-Ex and UPS packages as needed
  • Maintain a tidy, organized, and clean appearance in the reception area
  • Maintain adequate inventory and supply of all office supplies, including beverage fridge and office kitchen supplies, and place orders on a bi-weekly basis
  • Act as the point of contact for office copy machine, fax machine, and postage meter. Includes assisting staff, keeping paper stocked, and scheduling maintenance as needed
  • Track and process all vehicle registration renewals and maintain vehicle files
  • Assist the Senior Management Team with administrative tasks, including scheduling travel arrangements, composing correspondence and reports, managing calendars, etc.
  • Assist office staff with additional duties including but not limited to copying, faxing, filing, and other duties as needed
  • Other duties as assigned to ensure the success of Marbridge and our mission

EDUCATION, EXPERIENCE & SKILLS REQUIRED:

  • High school diploma or GED equivalent
  • Minimum of 1 year experience in an office setting with multi-line telephone duties required
  • Must be able to communicate in a clear and professional manner with visitors, coworkers, residents, and families at all times
  • Must be able to work successfully and juggle multiple tasks while working in a fast-paced and open office environment
  • Must be able to maintain confidential and discreet handling of all business
  • Strong organization and interpersonal skills required
  • Must be able to efficiently use Microsoft Office, including Word, Excel, and Outlook
  • Experience with database management a plus

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