Careers - Join Our Team

Payroll Coordinator

The Marbridge Foundation is currently seeking a full-time Payroll Coordinator to join our Headquarters team. Marbridge is a unique multi-facility campus for adults with intellectual and developmental disabilities where we provide learning and growth opportunities while encouraging independence.

The Payroll Coordinator reports to the Director of Accounting and performs all activities necessary to process semi-monthly payrolls, including maintaining related records, voluntary deduction reports, processing levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. Accountable for the accuracy and timeliness of all payroll functions including problem resolution, process improvement and customer service.

SHIFT AVAILABLE:

Full-time: Monday-Friday, 8:00am-4:30pm

ESSENTIAL DUTIES & RESPONSIBILITIES:

General

  • Display strong technical proficiency in the payroll system and the reporting tools (ExponentHR payroll, HR and timekeeping software and Excel)
  • Ensure Payroll is in compliance with all applicable federal, state and local laws
  • Maintain appropriate checks and balances to audit processes for risks and control errors

Payroll Processing

  • Process employee deductions, change of addresses, change of W-4, and direct deposit changes
  • Print direct deposits and live checks; distribute checks to Directors before each pay date
  • Process and set up all direct deposits, including monitoring the bank pre-note
  • Calculate retroactive pay associated with merit increases and promotions when required
  • Process bonus payments and off-cycle checks
  • Prepare voluntary deduction reports to support the year end reconciliation
  • Ensure prompt maintenance of payroll records at all times, including archiving and filing
  • Prepare and review year-end activities related to W-2 forms for active and inactive employees

Resident Payroll

  • Enter residents working hours into Payroll, update all residents information, new position, rate of pay, or location change;
  • Send copies of resident direct deposits to the community Administrative Assistants
  • Email/Mail resident pay stubs to parents/guardians on a monthly basis
  • Generate and mail appropriate social security reporting for designated residents

Timekeeping

  • Assist supervisors and employees in ensuring accurate timekeeping and payroll adjustments throughout each payroll period
  • Serve as the organizational point of contact for the timekeeping system
  • Troubleshoot issues regarding employees use of time clocks, identify problems with the time clocks and contact support for software issues or repairs
  • Update the time keeping system with incoming time exception reports (Green sheets)
  • Periodically notify department supervisors of errors or missing punches
  • Provide training support for Directors and supervisors to use the timekeeping system

Benefits

  • Manage employees with benefits who are on FMLA to ensure retro pay of benefit deductions are properly tracked and collected upon return from their leave if required, and that PTO is accrued correctly
  • Prepare 401k contribution report for submission
  • Process other requests for time off including jury duty, bereavement, unpaid leave, and miscellaneous paid time off.
  • Ensure the appropriate Accrual Policy is selected for each employee eligible for PTO.
  • Ensure eligible employees are paid appropriately regarding Holiday Pay
  • When employees change status, ensure that the accrual policy is updated and that benefits are not being deducted
  • Submit the HSA report to HR after completing the payroll process

Other Payroll/Administrative Responsibilities

  • Drive credit card log process: download and prepare credit card import files, receive, review and compile completed logs, provide A/R relevant information
  • Prepare, review, and submit PBJ quarterly reports
  • Prepare reports and assist with the workers compensation annual audit
  • Prepare reports and assist with the annual financial audit
  • Prepare reports and assist with the annual 401K audit
  • Prepare reports and assist with the annual Workers Compensation premium audit
  • Respond to payroll questions
  • Respond to payroll employment verifications
  • Occasionally answer in-coming phone calls, forward calls and answer inquiries.
  • Work closely with the Human Resource department to ensure payroll practices follow Marbridge policies
  • Prepare PTO rollover reporting for financial audit

EDUCATION, EXPERIENCE REQUIRED:

  • High school diploma or GED
  • 3-5 years payroll experience plus related accounting/bookkeeping experience
  • Experience with time & attendance and payroll system implementations preferred

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

  • Technical knowledge and expertise in payroll
  • Knowledge/understanding of payroll/time-keeping systems
  • Knowledge of applicable payroll-related state and federal wage and hour laws
  • Knowledge of payroll tax reporting
  • Familiarity with HRIS systems
  • Timeliness, accuracy, attention to detail, and strength in communicating and interpreting financial information and reports
  • Ability to facilitate management and employee understanding of procedures
  • Ability to function effectively under pressure and meet time parameters
  • Absolute confidentiality regarding employee and resident information
  • Ability to handle shifting priorities and multiple projects independently with personal initiative is essential
  • Solid analytical and interpretive skills
  • Planning, organizational and time management skills
  • Excellent interpersonal and communication skills
  • Computer proficiency: Payroll software, timekeeping system, Microsoft Word, Excel and Outlook
  • Proficiency using a calculator, multi phone line system, fax, copy machine, and computer

About Marbridge

Marbridge is a long-term residential care facility for adults with intellectual disabilities, offering a full spectrum of services tailored to individual needs and abilities. Located in Manchaca, Texas (between Austin and Buda), we provide our residents with opportunities to learn, experience, and achieve a whole new life. Our residents lead busy lives, participating in any of our 150 classes offered on-site at our 200 acre campus. Each of our three communities — The Ranch, The Village, and The Villa — provide a different level of care, support, and guidance, all based on the needs and independence levels of the residents who call Marbridge home.

EEO Statement

Marbridge provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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