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Payroll Coordinator

The Payroll Coordinator performs all activities necessary to process semi-monthly payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, analyzing, and preparing special reports for management. Accountable for the accuracy and timeliness of all payroll functions including problem resolution, process improvement, and customer service.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Utilize ExponentHR payroll, HR and timekeeping software, and Excel to prepare reports for leadership concerning overtime, voluntary deductions, payroll, workers compensation, Health Savings Accounts, and staff hours
  • Manage, process, and update all employee information regarding payroll, and prepare live checks for distribution
  • Ensure payroll is in compliance with all applicable federal, state, and local laws
  • Manage resident pay, and communicate with resident families and relevant staff
  • Serve as the organizational point of contact for the timekeeping system – troubleshoot issues and contact support for software issues or repairs
  • Manage, setup, and train directors and supervisors to use the timekeeping system
  • Track and manage payment of benefits deductions
  • Prepare documents for submittal of 401k retirement plans
  • Track employee 401k loans and submit loan payments on behalf of employees
  • Track PTO, Jury Duty, Time-certificates, Bereavement, and process requests within the appropriate payroll period
  • Prepare, review, and submit reports as needed, including PBJ quarterly reports, PTO rollover reports, etc.
  • Respond to payroll questions and employment verifications in a timely manner
  • Work closely with the Human Resources department to ensure payroll practices follow Marbridge policies

EDUCATION, EXPERIENCE, AND SKILLS

  • High school diploma or GED
  • 3-5 years payroll experience plus related accounting/bookkeeping experience
  • Strong proficiency in Microsoft Word, Excel, and Outlook
  • Experience with time & attendance and payroll system implementations preferred
  • Knowledge of applicable payroll-related state and federal wage and hour laws
  • Knowledge of payroll tax reporting
  • Proficiency in payroll software and timekeeping systems
  • Proficiency in interpreting and communicating financial information and reports
  • Must maintain strong confidentiality regarding employee and resident information
  • Ability to function effectively under pressure and meet time parameters
  • Strong sense of initiative, and ability to handle shifting priorities and multiple projects

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