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Development Associate

Position Summary and General Description of Duties:

The Development Associate is a full time, non-exempt, hourly position and a vital component to the health, safety, and well-being of Marbridge – providing support and collaboration with the Development team, the campus, and senior leadership.

 

ESSENTIAL FUNCTIONS:

  • Manage the development donor database including all data entry, queries, mail merges, campaign management, customization, volunteer support, monitoring and maintenance of all pledges, keeping functional, clean, and non-duplicate records. Follow all processes and procedures regarding the donor database.
  • Complete oversight and development of timely tax/thank you letters along with monthly invoices for pledges.
  • Aid and train staff on the donor database as needed.
  • Prepare for and clean-up after events.
  • Assist in updating small portions of the website as needed.
  • Preparation for Board of Trustee’s meetings, including collection of reports, assembling Board booklets, distribution to members and staff, along with set-up and clean-up of refreshments and materials for meetings.
  • Maintain all administrative duties as it relates to the Board of Trustees including minutes, new members, resolutions, terms, contact lists, and adhering to protection of any confidential information.
  • As needed, assistance in editing/proofreading marketing materials.
  • Complete coordination and posting of quarterly employee service recognition awards.
  • Receptionist duties as needed and assigned.
  • Provide notary services for Marbridge business.
  • Maintain a positive relationship with all donors, families, and community supporters through phone, email, and face-to-face.
  • Primary solicitor for in-kind donations including completion of funding applications (digital and written) and proper record keeping as such.
  • Conduct appropriate wealth analytic research.
  • Participate, help organize, recruit, and follow-up with guests for monthly awareness (JAM Sessions), education sessions and other events.

 

REQUIREMENTS, SKILLS AND COMPETENCIES:

Required: To perform this job successfully, this position must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required:

  • Associates degree with an emphasis in office management, database management, healthcare, fundraising, or related; or 2-3+ years related experience and/or training preferably in a Fundraising/Development office; or equivalent combination of education and experience.
  • Proven ability to successfully manage a CRM or similar database, preferably a donor database.
  • Proficient user of Microsoft Suite, Outlook365, and a CRM and/or donor database.
  • Proficient in word processing, database management, and computer skills.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to work simultaneously on multiple projects in a complex and fast-paced work environment.
  • Valid and current auto insurance and TX driver’s license is required. Reliable transportation a must.

Preferred:

  • Experience fundraising or working in an environment for a special needs population, healthcare, human services or similar.
  • Experience and/or some training in fundraising, finance, office management, and/or special event planning.
  • Knowledge of fundraising laws and regulations.
  • Knowledge of the Benevon Model of Fundraising and bloomerang donor database.
  • Knowledge of the needs of those who have cognitive or intellectual impairments, elderly, and/or people with disabilities.

Competencies and Standards:

  • Transparent working environment.
  • Maintains a professional appearance and behavior when in the office.
  • Organized and exceptional attention to detail with proven time management skills and ability to use common sense and creative thinking skills; ability to prioritize tasks and meet deadlines without sacrificing attention to detail.
  • Flexibility in meeting shifting demands and priorities.
  • Strong commitment to the mission, vision, values, and programs of Marbridge and the ability to convey that information.
  • Must be self-motivated.
  • Must be able to work effectively with strict timelines, on a schedule that requires working some weekends and evenings.
  • Effective at managing time and multiple projects at the same time.

 

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